Record Live Meetings Seamlessly with Teams and Copilot

In-person meetings are still where the most valuable conversations happen. But capturing the insights, decisions, and action items in real time? That’s where things often fall short.

Real Notes in Real Time

Realtime note taking with speaker attribution is a game changer for face-to-face meetings. This powerful new feature in Microsoft 365 Copilot is set to transform how teams capture and share insights directly from your mobile device.

No more scrambling to jot down key points, trying to remember who said what, or relying on post-meeting recollections. With this new capability, Copilot becomes your intelligent meeting assistant, helping you stay focused on the conversation while it handles the documentation.

Your New Meeting Ally: How It Works

Using this feature couldn’t be simpler. No extra hardware, no technical setup, just:

1. Open the Microsoft Teams app on your mobile device.
2. Place your phone on the meeting table.
3. Let Copilot do the rest.

Copilot listens to the conversation, identifies speakers, and generates structured meeting notes in real time. These notes include speaker attribution, making it easy to track contributions, decisions, and action items.

There’s no extra hardware, no complex setup, and no transcription service required. It’s all built into the Teams mobile experience, ready to go when you are. Read more on what Microsoft has to say about Facilitator in Microsoft Teams Rooms > here

Included in your M365 Copilot Licence

One of the most exciting aspects of this feature is that it’s built-in at no extra cost as part of your existing Microsoft 365 Copilot licence. That means unlimited use, whether you’re running daily stand-ups, client briefings, team workshops, or community consultations. You’ll walk away with clear, accurate documentation ready to share, review, and act on.

This is a major win for organisations looking to improve meeting productivity without adding complexity or cost.

Why It Matters

Face-to-face meetings are still a vital part of how we work, collaborate, and connect. But capturing the value of those conversations has always been a challenge, especially when multiple people are speaking, ideas are flowing quickly, and follow-up is critical.

This new Copilot feature solves that problem by:

• Improving accuracy: Speaker attribution ensures that feedback and decisions are correctly recorded.
• More engaged meetings: Attendees get to stay present instead of scrambling for notes.
• Saving time: No need to manually take notes or assign someone to do it.
• Enhancing transparency: Everyone can see what was discussed and who contributed.
• Boosting follow-through: Action items are clearly documented and easy to track.

When time is tight and attention is limited, that’s the kind of support that makes all the difference. Whether you’re a business leader, project manager, or community organiser, this tool helps you get more out of every meeting.

Ready to Try It?

If you’re already using Microsoft 365 Copilot, this feature is available now in the Teams mobile app. If you’re not yet onboard, now is the perfect time to explore how Copilot can elevate your productivity across meetings, emails, documents, and more.

At Diamond IT, we’re here to help you unlock the full potential of Microsoft 365 Copilot. From setup and training to ongoing support, we’ll guide you every step of the way. Contact us via phone at 1300 307 907, email us at enquiries@diamondit.com.au or fill out the form below.